About the role:
We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be a detail-oriented professional with exceptional multitasking abilities, strong communication skills, and the capacity to maintain a high level of confidentiality. This role demands a dynamic individual who can thrive in a fast-paced environment and provide top-tier administrative support.
Key Responsibilities:
- Administrative Support: Manage the CEO’s calendar, schedule appointments, coordinate meetings, and handle travel arrangements.
- Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and efficient communication.
- Documentation: Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Project Management: Assist in the planning and execution of various projects, ensuring timely completion and adherence to company objectives.
- Meeting Coordination: Organize and facilitate executive meetings, including agenda preparation, minute taking, and follow-up on action items.
- Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
- Research: Conduct research and gather information to support the CEO’s decision-making processes.
- Travel Arrangements: Coordinate travel logistics for the CEO, including booking flights, accommodations, and transportation arrangements.
- Operational Support: Provide administrative support to other senior executives as needed and assist with office management tasks.
- Vendor Coordination and Management: Manage relationships with vendors and suppliers, including negotiating contracts, resolving issues, and ensuring timely delivery of services and products.
- Employee Expense Reimbursement and Management: Process and manage employee expense reports, ensuring compliance with company policies and timely reimbursement.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience as an Executive Assistant or in a similar role.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong interpersonal skills and the ability to work collaboratively with diverse teams.
- High level of professionalism and the ability to handle sensitive information discreetly.
- Proactive and resourceful with a problem-solving attitude.
- Familiarity with the EdTech industry and ERP systems is a plus.